Poster Discussion Sessions: Guidelines for presenters

Be sure to make a note of the date and time of your poster presentation. These details are provided in your confirmation letter.

Presenting authors must be present at their posters during their assigned session, at which time the chair will visit the posters with the other authors and participants for a group discussion. The presenting author should be prepared to speak briefly about the poster and answer any questions about the information presented. 

This is an on-the-spot discussion; no facilities for overheads, slides, etc. are available. Authors are requested to post their abstracts on the boards for three days, from 19 March to 21 March. This will give participants the opportunity to visit the posters outside official session times.

Set-up: You may set up your poster as of 08:00 on Thursday, 19 March. If you are presenting on Thursday, 19 March, please make sure that your abstract is posted before 12:30 as the session will start at 12:45.

Take-down: All posters must be removed between 14:00 and 16:00 on Saturday, 21 March.

Technical details for the preparation and display of your poster:

  • SIZE: The size of the poster board is 95 cm wide by 235 cm high. Your poster should not exceed this size. The boards are white. 
  • FORMAT: Your poster should be designed and printed in a vertical/portrait format. A landscape/horizontal format can not be accommodated.
  • MOUNTING: Conference-approved double-faced tape will be provided at the Poster Desk. Do not use anything else to mount your poster.
  • ARRANGEMENT OF POSTERS: The poster boards are arranged by topic. 
  • LOCATION OF YOUR POSTER: Detailed information on the location of the assigned poster board for each author will be available at the Poster Desk located in the Poster Area (Hall 6).

Please note: Authors are advised to travel with their posters and not send them prior to their arrival at the conference venue. Authors are responsible for their posters and should not leave them unattended in the Poster Area before they are hung. The Conference Secretariat declines responsibility for any material lost or damaged onsite.

Please note that Poster Discussion Sessions will take place in Hall 6, whereas Oral Abstract Presentations are held in assigned rooms. Room information will be posted on this website and also appears in the Final Programme.